Resume Manager User Guide

Resume Manager is a paid plugin for WP Job Manager which lets you have a resume submission form and resume listings.

↑ Back to Top Installation

To install this plugin, please refer to the guide here:

↑ Back to Top Shortcodes

After installation, the first thing you’ll need to do is add the shortcodes to your WordPress pages.


This is the frontend resume submission form which you’ll want to add to a page if you intend on having users submitted their resumes to your site.

There are no options needed for this shortcode – just place it in a page (taking extra care to ensure the shortcode is NOT wrapped in any other tags such as ‘pre’ tags – check by viewing the page in ‘text’ mode which is part of the WordPress editor).


The candidate dashboard is available for logged in users – it displays a users submitted resumes, allowing them to edit or remove them.

There are no options needed for this shortcode either.


This shortcode is used to output resumes to a page. It works similarly to the [jobs] shortcode. Shortcode arguments include:

[resumes categories="cat-1,cat-2" per_page="20"]

Resumes can be displayed in random order with a few additional arguments:

[resumes per_page="10" orderby="rand_featured"]


If you’re also using the Applications plugin, you can allow candidates to view their past applications by adding the [past_applications] shortcode to the Candidate Dashboard page.

↑ Back to Top Settings

The settings page is found in Resumes > Settings and lets you configure the plugin.

Resume Manager settings page


Resume Listings

Resume Submission

Apply With Resume


Select the pages where you placed the [submit_resume_form][candidate_dashboard], and [resumes].

↑ Back to Top Resume Visibility

By default, Resumes are visible to employers and admins only. The options under the ‘resume visibility’ tab let you restrict certain views to certain users by selecting the roles/capabilities that can access that view. Roles and capabilities are explained here.

WP Job Manager Resume Manager visibility settings

Add/remove roles and/or capabilities for each option as desired. Roles will be prefilled as you type or you can click in each field to select roles. To add a capability, type the capability name and hit Enter. The plugin will then check the user before displaying the relevant Resume information – showing an access denied message if they don’t have the required role/capability.

For example, to only allow employers access to view resumes, add employer in the visibility settings and save. To make resumes publicly viewable, remove all roles/capabilities from the relevant section:

You can also set up custom WordPress capabilities which you assign to the roles you want. To do this:

  1. Install the User Role Editor plugin. (Caution advised! Editing user roles can have unexpected consequences if you don’t know what you’re doing).
  2. Go to your admin dashboard > Users > User Role Editor
  3. Select the role you wish to edit, e.g. Employer
  4. Click the ‘Add Capability’ button and input the name for your custom capability. This can be anything; in this example lets call it “can_access_resumes”
  5. Save and repeat for all other roles you wish to give “can_access_resumes” to.
  6. Go back to Resume Manager Settings > Resume Visibility and input “can_access_resumes” into the settings:

This allows anyone with “can_access_resumes” capability to access your resumes.

↑ Back to Top Email Notifications

By default, Resume Manager will send an email notification to the site administrator when a new resume is submitted on the frontend, and to the employer when someone applies to a job listing with a Resume (assuming ‘Apply with Resume’ is enabled for email based applications).

You can configure the settings for these emails at Resumes > Settings > Email Notifications

For each email, you can choose whether to send a plain text or rich text email.

For the Admin Notice of New Resume, you can provide a comma-separated list of additional email addresses to send the notice to (it’s assumed that the recipients have administrator access to the site).

For the Employer Notice of Application with Resume, you can choose whether or not to include the resume details in the content of the email. If you don’t, then the employer will have to visit the site to view the resume details.

Note that the Employer Notice of Application with Resume cannot be disabled otherwise the employer will have no way to be notified of the application.

Overriding Email Templates

Resume Manager email notifications are handled by template files. You can override the email templates by copying them to your theme and making edits there, e.g.

Copy the file from the plugin folder:




Then make your customizations to the new template file in your theme.

↑ Back to Top The resume submission process

On the frontend resumes can be created using the resume submission form shortcode (see Shortcodes). Anyone can submit a resume, unless you have enabled the ‘Account Required’ option in Resumes > Settings, in which case only logged in users can submit a resume.

Upon visiting the form, step 1 lets the user input resume details including:

  1. Their name and contact details
  2. Their content/summary for the resume
  3. A category and some skills (enabled via settings)
  4. Their websites – users can add as many as they want
  5. Education and experience – again, users can add as many of these items as they want.

Step 2 is a preview where they can see how the resume will look. From then they can click back to edit the resume further, or click submit to go to step 3 where a confirmation is displayed.

↑ Back to Top Administrating and creating resumes

Resumes can be approved, edited, viewed or submitted manually from the Resumes top level menu item in WordPress admin. This functionality works a lot like posts and job listings.

↑ Back to Top Applying to jobs with resumes

You can allow logged in users with resume’s on file to apply to jobs using their online resume. To do this:

  1. Go to Resumes > Settings and enable the “Allow candidates to apply to jobs with resumes” setting
  2. Now when logged in users go to apply for a job (which has its application method set to an email address), they will have the option to submit a form with fields for resume + message.
  3. The employer will receive the message and a ‘view’ link for the resume. This link includes a hash allowing them to bypass any access restrictions on resumes in place so they can view the details online.
The apply with resume form

The apply with resume form

If the Force apply with resume option is enabled too, the email address to apply to will be hidden (forcing the user to use the apply with resume form).

The apply with resume form, when forced on

The apply with resume form, when forced on