With the Applications plugin, candidates can apply to jobs using a form and employers can view the applications on their job dashboard.
↑ Back to Top Installation
To install this plugin, please refer to the guide here: http://codex.wordpress.org/Managing_Plugins#Manual_Plugin_Installation
This plugin requires WP Job Manager 1.22.0 and PHP 5.3+.
↑ Back to Top Intended Usage
This plugin can be used in two ways:
- If you offer job listing submissions on the frontend, you can use this plugin to have applications come in and be visible on the employers job dashboard.
- If you list your own jobs, you can have applications come in and be visible in the admin dashboard.
↑ Back to Top Settings
The plugin can be configured from Job Applications > Settings.
The following settings are found on the Application Forms tab:
- Email Application method – Use application form – When enabled, this setting will display the job application form for jobs setup with an email address for applications.
- Website URL Application method – Use application form – When enabled, this setting will display the job application form for jobs setup with a URL for applications.
- User Restriction – Only allow registered users to apply – The form will not show to guests until they login.
- Multiple Applications – Prevent users from applying to the same job multiple times – If enabled, once a logged in user has applied they will no longer be able to see the application form for the same job.
The following settings are found on the Management tab:
- Delete with Jobs – Delete applications when a job is deleted – If enabled, job applications will be deleted when the parent job listing is deleted. Otherwise, they will be kept on file and visible in the backend.
- Purge Applications – Enter a number to purge all applications after that many days.
↑ Back to Top The Job Application Form
If enabled, the job application form will be displayed instead of the usual email/website links. The default form looks like this:
When the application form is submitted, an application will be saved to your database. If the job application method is ’email’, the employer will also receive an email notification.
Once an Application’s status has been set to “Hired”, the message “This position has been filled” will appear on the job listing.
Note: You can also add the shortcode [job_apply id=”X”] to a page to display only the application form for a particular job listing. Substitute the X with the ID of the job for which you wish to have the application form.
↑ Back to Top Customising the Job Application Form
Version 2.0 of the plugin comes with a form editor where you can customise the form. Simply go to Job Applications > Application Form to see the form editor.
From here you can add, remove, edit, and re-order form fields.
↑ Back to Top Customising the Employer & Candidate Notifications
From the form editor page, you will also notice 2 tabs at the top to customise the notifications. By default, only an employer notification is sent, but if you add content to the candidate notification, candidates will be notified too.
The top field will be the subject line of the email, whist the bottom textarea field will be the email contents. The right side of the page shows which dynamic tags you can insert into your message + subject. These will be substituted for real data at the time of sending.
↑ Back to Top Viewing applications via the job_dashboard shortcode
When the applications extension is installed, a new column will be shown when viewing the job dashboard on the frontend:
This will show the number of applications per job listing. Clicking the number (when there are applications) will reveal the application list:
Above the applications you can choose to filter by status. Statuses include:
- Offer extended
You can also choose to sort the applications by date, name or rating.
Each application card has some icons which can be clicked:
- View description
- View attachment
- Email candidate
- Private notes
↑ Back to Top Downloading Application Data
When viewing all applications for a job listing in the Job Dashboard, you can click on “Download CSV” at the top of the page, to download a CSV file containing all the application data for that job listing.
If you need to download data for all applications on the site, you can export an XML file of all Job Applications via Tools > Export.
↑ Back to Top Viewing applications via the admin dashboard
In the WordPress admin dashboard you’ll see a new section called Job Applications. Going here, as an admin user, you’ll see all applications:
These can be filtered by job and filtered/sorted like the frontend view. If you click to view an application you’ll be able to edit:
And you’ll be able to add notes:
↑ Back to Top Past Applications
You can also allow candidates to view their past applications by adding the [past_applications] shortcode to a page. You’ll most likely want to add it to the Candidate Dashboard page that is created during the plugin’s setup, but it can be added to any page.
↑ Back to Top Integrations
If you are using Resume Manager, the application form will show a select box for the user to choose their online resume. This will be noted with the application allowing the employer to view the online resume.